MPA calendar of meetings 2007/08

Report: 9
Date: 19 December 2006
By: Chief Executive and Clerk

Summary

This reports proposes the MPA calendar of meetings for its formal meetings for July 2007 to July 2008.

A. Recommendation

That

the proposed calendar of meetings given at Appendix 1 to the report be agreed; and
the Chief Executive and Clerk of the Authority seek from the Home Office a dispensation to hold the annual meeting in July 2008.

B. Supporting information

1. Each year members are asked to approve the calendar of meetings for the full Authority and its other formal committees and sub-committees.

2. In drafting the calendar, it should be noted that, as previously agreed with the GLA and other functional bodies, Thursday afternoons (last Thursday afternoon morning of each month for full Authority meetings) should continue to be allocated for MPA meetings in order to minimise potential clashes. Members have also previously agreed that where a Thursday was not available, meeting should be programmed into the calendar for Thursday mornings, Mondays or Fridays.

May 2008 – GLA elections

3. The calendar for 2007/08 and in particular for, May 2008 has been drafted to reflect the GLA elections. These elections are scheduled to take place on Thursday 1 May 2008 and the mayoral appointments to the Authority in the past have taken several days to be agreed and submitted to the MPA. With this in mind, meetings scheduled for that month have been incorporated into either April or June 2008.

Independent Members – annual meeting of the Authority 2008

4. A further consideration needs to be reflected in the calendar for 2008 and this involves independent members of the Authority. The term of office for current Independent members is to 2 July 2008 and for magistrate members to 1 July 2008. This means that the Authority could not hold its annual meeting in June 2008. It is therefore proposed that Chief Executive and Clerk to the Authority seek from the Home Office a dispensation to hold its annual meeting in July 2008 as opposed to June 2008. There is a precedent for this as similar arrangements were agreed 2004.

5. As part of an extensive consultation process, officers have discussed the proposed calendar with at the GLA and other functional bodies, the MPS, leading officers within the MPA, as well as chairs of committees and have attempted to incorporate any views into the proposed calendar.

6. Some members have raised concerns that some meetings are scheduled during school half term periods. Consideration of this issue was taken into account, but as different local education authorities across London have half terms at different times it has proved difficult to accommodate this request.

C. Race and equality impact

In drafting the calendar, consideration has been given to possible religious holidays and observances.

D. Financial implications

There are no financial implications arising from this report.

E. Background papers

None

F. Contact details

Report author: Nick Baker, MPA.

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Appendix 1

MPA calendar of meetings 2007/08

Date	Event
July 2007
06	Co-ordination and Policing Committee Time: 11.00am
12	Planning Performance and Review Time: 10.00am
12	Equal Opportunities & Diversity Board Time: 2.00pm
19	Professional Standards Cases Sub-Committee Time: 12.00pm
19	Finance Committee Time: 2.00pm
26	Full Authority Time: 10.00am
September 2007
07	Chairs Meeting Time: 9.30am
07	Co-ordination and Policing Committee Time: 11.00am
13	Professional Standards Cases Sub-Committee Time: 12.00pm
13	Professional Standards and Complaints-Committee Time: 2.00pm
14	Corporate Governance Committee Time: 10.00am
20	Planning Performance and Review/Finance (joint) Time: 10.00am
20	Finance Committee Time: 2.00pm
21	Remuneration Sub-Committee Time: 10.00am
27	Full Authority Time: 10.00am
October 2007
04	Equal Opportunities and Diversity Board Time: 2.00pm
05	Co-ordination and Policing Committee Time: 11.00am
11	Professional Standards Cases Sub-Committee Time: 12.00pm
11	Planning Performance and Review Committee Time: 2.00pm
18	Finance Committee Time: 2.00pm
25	Full Authority Time: 10.00am
November 2007
01	Chairs meeting Time: 12.30pm
01	Co-ordination and Policing Committee Time: 2.00pm
08	Remuneration Sub-Committee Time: 2.00pm
15	Professional Standards Cases Sub-Committee Time: 12.00pm
15	Professional Standards and Complaints-Committee Time: 2.00pm
22	Joint Finance & PPR followed by Finance Committee Time: 2.00pm
29	Full Authority Time: 10.00am
December 2007
06	Equal Opportunities & Diversity Board Time: 2.00pm
07	Co-ordination and Policing Committee Time: 11.00am
07	Corporate Governance Committee Time: 2.00pm
11	Finance Committee Time: 10.00am
13	Professional Standards Cases Sub-Committee Time: 12.00pm
13	Planning Performance and Review Committee Time: 2.00pm
20	Full Authority Time: 10.00am
January 2008
10	Chairs meeting Time: 12.30pm
10	Co-ordination and Policing Committee Time: 2.00pm
17	Professional Standards Cases Sub-Committee Time: 12.00pm
17	Professional Standards and Complaints-Committee Time: 2.00pm
24	Finance Committee Time: 2.00pm
31	Full Authority Time: 10.00am
February 2008
01	Co-ordination and Policing Committee Time: 11.00am
07	Equal Opportunities & Diversity Board Time: 2.00pm
14	Professional Standards Cases Sub-Committee Time: 12.00pm
14	Planning Performance and Review Committee Time: 2.00pm
21	Remuneration Sub-Committee Time: 10.00am
21	Finance Committee Time: 2.00pm
28	Full Authority Time: 10.00am
March 2008
06	Chairs meeting Time: 12.30pm
06	Co-ordination and Policing Committee Time: 2.00pm
13	Professional Standards Cases Sub-Committee Time: 12.00pm
13	Professional Standards and Complaints-Committee Time: 2.00pm
14	Corporate Governance Committee Time: 10.00am
27	Full Authority Time: 10.00am
April 2008
03	Equal Opportunities & Diversity Board Time: 2.00pm
04	Co-ordination and Policing Committee Time: 11.00am
10	Professional Standards Cases Sub-Committee Time: 12.00pm
10	Planning Performance and Review Committee Time: 2.00pm
17	Finance Committee Time: 10.00am
24	Full Authority Time: 10.00am
28	Professional Standards and Complaints-Committee Time: 10.00am
May 2008
29	Full Authority Time: 10.00am
	No other meetings due to GLA elections and appoints by Mayor
June 2008
05	Remuneration Sub-Committee Time: 12.00pm
05	Equal Opportunities & Diversity Board Time: 2.00pm
06	Chairs meeting Time: 9.30am
06	Co-ordination and Policing Committee Time: 11.00am
12	Professional Standards Cases Sub-Committee Time: 12.00pm
12	Planning Performance and Review Committee Time: 2.00pm
19	Finance Committee Time: 2.00pm
26	Corporate Governance Committee Time: 2.00pm
July 2008
03	Full Authority (annual meeting) Time: 10.00am
04	Co-ordination and Policing Committee Time: 11.00am
10	Professional Standards Cases Sub-Committee Time: 12.00pm
10	Professional Standards and Complaints-Committee Time: 2.00pm
17	Remuneration Sub-Committee Time: 12.00pm
17	Finance Committee Time: 2.00pm
18	Corporate Governance Committee Time: 10.00am
24	Full Authority Time: 10.00am